Create a Guide/Template: Agendas and Meeting minutes for your project

Overview

We need to create a guide to making meeting minutes so that a established format will make easier to make, read and share the meetings minutes.

Action Items

The phases in the guide-making process are listed below. Each phase displayed in blue is linked to a wiki page with instructions on how to complete that phase. Open the wiki page in a new tab, copy the instructions for each part into the section labeled 'Tasks' at the bottom of this issue, and complete each task listed.

• Gather Examples Solo (open in a new tab)
• Gather Examples Collaboratively
• Create a Guide Draft
  • If needed, create a template
• Have your guide peer reviewed
• Present your guide for leadership review

Resources/Instructions

• Google Drive Folder for this Guide’s documents and shortcuts (to documents in other locations) 0060 [DRAFT] Agendas and Meeting minutes for your project
• this draft wiki content will need to be put into a guide format that is required but its good start on writeup
  • Bonnie's quick and dirty Wiki article for product about how to make an agenda

Projects to Check

• Admin
  • https://github.com/hackforla/admin/issues/38
• 100 Automations
  • https://github.com/100Automations/Website/issues/516
• 311 Data
  • https://github.com/hackforla/311-data/issues/1136
• Access the Data
  • https://github.com/hackforla/access-the-data/issues/70
  • https://github.com/hackforla/access-the-data/issues/64
  • https://github.com/hackforla/access-the-data/issues/100
• BallotNav
• Brigade Organizer's Playbook
• Civic Tech Index
  • https://github.com/civictechindex/CTI-website-frontend/issues/880
  • https://github.com/civictechindex/CTI-website-frontend/issues/856
  • https://github.com/civictechindex/CTI-website-frontend/issues/651
• Civic Tech Jobs
  • https://github.com/hackforla/CivicTechJobs/issues/101
  • https://github.com/hackforla/CivicTechJobs/issues/39
  • https://github.com/hackforla/CivicTechJobs/issues/16
• Civic Tech Structure
  • no agenda found on 2022-09-12
• Data Science Projects
• Design Systems
  • https://github.com/hackforla/design-systems/issues/263
  • https://github.com/hackforla/design-systems/issues/264
  • https://github.com/hackforla/design-systems/issues/142
• Engage
• Expunge-Assist (formerly known as Record Clearance)
• Food Oasis
• GreenEarthOS
• Guides
• HomeUniteUs
• Internship project
  • Internship Daily (M-F) Standup Log - only during internship
  • https://github.com/hackforla/internship/issues/62
  • https://github.com/hackforla/internship/issues/49
    https://github.com/hackforla/internship/issues/101
• Lucky Parking
• Open Community Survey
  • https://github.com/hackforla/open-community-survey/issues/68
• TDM Calculator
  • Agenda Issue The Agenda process seems like it just got started
  • Card link
  • Closed Agenda Issues
• VRMS
• Hack for LA's Website
  • Lead Meetings
    • https://github.com/hackforla/website/issues/1797
    • https://github.com/hackforla/website/issues/2607
  • Role Meetings
    • https://github.com/hackforla/website/issues/2498
    • https://github.com/hackforla/website/issues/2106
    • https://github.com/hackforla/website/issues/2010
    • https://github.com/hackforla/website/issues/2027
• Youth Justice Nav
  • https://github.com/hackforla/YouthJusticeNav/issues/61
  • https://github.com/hackforla/YouthJusticeNav/issues/59

Communities of Practice

• Product Management
  • Product Management CoP Meeting Agenda Issue
  • Product Management Pre Meeting Agenda Issue
• UI/UX
• Engineering
• DevOps
• Revenue
• Marketing/Comms
• Data Science
  • https://github.com/hackforla/data-science/issues/65
  • https://github.com/hackforla/data-science/issues/137

Tasks

• This is where you will copy instructions from the wiki page for the step you are currently on.

Comienza con las instrucciones de la wiki enlazadas y la carpeta de Google Drive para “0060 [DRAFT] Agendas and Meeting minutes for your project.” Revisa los ejemplos de reuniones de proyectos y de la comunidad que se indican y, después, desarrolla la guía y cualquier plantilla necesaria mediante la revisión de pares y del liderazgo. Se considera terminado cuando la guía está en el formato requerido, ha sido revisada y se han completado todas las Tasks aplicables.