Collectives market gap analysis

Collectives market analysis

What other software are we looking at?

• Focus on enterprise knowledgebase parts:
  • Atlassian Confluence
  • Notion
  • Book-stack - The software we use for handbook.nextcloud.com
  • XWiki
  • Coda
• Collaborative editing
  • Etherpad
  • Cryptpad

✅ Added after feature gap analysis

Feature	Confluence	Notion	Coda	Etherpad	Cryptpad	Collectives
Predefined templates for starting off	✔️	✔️	✔️	❌	❌	❌ (default content is same for all Collectives)
Page versioning
Timeslider	❌	❌	❌	✔️	✔️	❌
Diff comparison	✔️	✔️	❌	❌	❌	✅
Page content
Page emoji	✔️	✔️	✔️	❌	❌	✅
Page header image	✔️	✔️	✔️	❌	❌	❌
Table of contents	✔️	✔️	✔️	✔️	✔️	✅
Text headings	✔️	✔️	✔️	✔️	✔️	✔️
Text color	✔️	✔️	✔️	❌	✔️	❌ (with Nextcloud 34, highlighting/marking text is possible)
Tables	✔️	✔️	✔️	❌	✔️	✔️
Emoji	✔️	✔️	✔️	❌	❌	✔️
Text alignment	✔️	❌	✔️	❌	✔️	❌ (not supported by Markdown)
@mention people	✔️	✔️	✔️	❌	❌	✅
Layout (columns)	✔️	✔️	✔️	❌	❌	❌
Callout boxes	✔️	✔️	❓	❌	❌	✔️
Custom callout style (color/emoji)	✔️	✔️	❓	❌	❌	❌
Expandable section	✔️	✔️	✔️	❌	❌	✅
Status label	✔️	✔️ (bg/fg color)		❌	❌	❌
Dynamic fields (e.g. date)	✔️	✔️	✔️	❌	❌	❌
Embed widgets with dynamic content (other pages)	✔️	✔️	✔️	❌	❌	✅
Embed widgets from external services	✔️		✔️	❌	❌	✅
Q: Can Images/files be added inline as just a link	❌	❌	✔️	❌	❓	✔️
Other
Export pages to PDF	✔️ but no subpages	✔️	✔️	✔️	✔️	✅ (by printing to PDF) #469
Comments	✔️	✔️	✔️	✔️	✔️	✅
Fuzzy search	✔️	❌	❓	❌	❌	✅
Collaboration
Author colors	❌		❌	✔️	✔️	❌ (not anymore since Nextcloud 26)
Author cursors	✔️		✔️	✔️	✔️	✔️
Reactive collaborative editing			✔️	✔️	✔️	✔️ (significant improvements with Nextcloud 26)
Notifications on mentions / subscribed changes			✔️	❌	❌	✅ (notification on mentions)
Document navigation
Shortcuts/ Favorites	✔️	✔️	✔️	❌	❌	✅
Custom document order	✔️	✔️	❌	❌	❌	✅
Reorder pages drag&drop	✔️	✔️	✔️	❌	❌	✅
Organisation
Archiving pages		❌	❌	❌	❌	❌
Permissions per "Collection"	💲		✔️	❌	✔️	✔️
Permissions per "Directory"	💲		✔️	❌	✔️	❌
Permissions per "File"	💲		✔️	❌	✔️	❌ (but possible to add share link for pages)
Encryption			❌	❌	✔️	✅ (server-side encryption starting with NC 25, but buggy)
Draft pages	✔️			❌	❌	❌
Copy pages	✔️	✔️		❌	❌	✅
Move pages	✔️	✔️		❌	❌	✅
Labels per page	✔️			❌	❌	✅
Custom metadata		✔️		❌	❌	❌
Mobile app	✔️	✔️	✔️	❌	❌	❌

Collection of embeddable content that is interactive

Needs communication with other apps like Talk which would also embed content like this.

Either the server or user has to be exposed, currently leaning towards exposing the user but with opt-out, because the server might be sensitive. To be discussed.

Also ref https://github.com/nextcloud/spreed/issues/3156

• PDF Files
• Google Maps
• Google Doc
• Tweet
• Github ticket/PR
• Youtube videos
• Trello Board
• Office files
• Various reports from Jira

Call notes

• Page navigation
• Page organization (sorting, dragging)
• Different use cases
  • Enterprise knowledge base
• Survey
  • What other software solutions are you using (have used before)?

Gap analysis outcome

Picked

Formatting

• TOC https://github.com/nextcloud/text/issues/107

Collaboration

• Mentions https://github.com/nextcloud/text/issues/92
• HPB for collaborative editing https://github.com/nextcloud/text/issues/2669
• Embeddable objects, widgets https://github.com/nextcloud/server/issues/31667

Organizing

• Search https://github.com/nextcloud/office/issues/13
• Reorganize pages https://github.com/nextcloud/office/issues/23
  • Custom document order
  • Drag and drop reorganize
  • Copy/Move
  • Page emoji https://gitlab.com/collectivecloud/collectives/-/issues/194

Further evaluation

Versioning

• Diff comparison
• Time slider
• Notifications on changes

Organization

• Favorites
• Archiving pages
• Advanced permissions (per folder or page)
• Page metadata (could be md frontmatter)
  • Page header image
  • Custom labels
  • Custom metadata fields

Other

• Author cursors
• Expandable section
• Dynamic fields (e.g. date) -> could be implemented with embeddable objects)
• Predefined templates for starting off
• Export as PDF
• Comments
• Versions sidebar https://gitlab.com/collectivecloud/collectives/-/issues/218

Potential hard ones (due to markdown)

• Text color, Text background color, status labels, table cell background color
• Column layouts
• Text alignment
• Comments in text