Bug: Copilot Studio Governance Kit sends malformed welcome email with blank agent name during first-time deployment

Description

Product
Microsoft Copilot Studio Governance Kit

Severity
High

Impact

• All makers received an unexpected email.
• Email subject contains an empty agent name (""), reducing confidence in the governance solution.
• Creates confusion during initial rollout.

Environment

• First-time installation of the Copilot Studio Governance Kit.
• All solution flows were enabled immediately after deployment.

Steps to reproduce

Steps to Reproduce

1. Install the Copilot Studio Governance Kit.
2. Configure the solution.
3. Turn on all Power Automate flows.
4. Wait for onboarding notifications to be sent.

Actual Result
All makers receive an email with the subject:

Welcome to Copilot Studio Governance for “” – What Makers Need to Know

The agent/governance name is blank.

Expected behavior

Expected Result
The email should either:

• Populate the configured governance or agent name correctly, or
• Use a default value when no name is configured, or
• Prevent sending until the required configuration is complete.

Suggested Product Improvement

Microsoft could improve the Governance Kit by:

• Validating required configuration before notification flows are enabled.
• Preventing onboarding emails until mandatory fields are populated.
• Providing default fallback values in email templates.
• Including a deployment health check to detect missing configuration.

This would prevent unintended communications during first-time deployment and improve the
administrator experience.

Actual behavior

All makers hundreds of them receive an email from me with the subject:

Welcome to Copilot Studio Governance for “” – What Makers Need to Know

The agent/governance name is blank.

Environment

No response

Additional context or logs

No response