Administrative Intake Form

### Dependency

- [ ] Wiki instructions for all major areas

### Overview
In order to help manage administrative tasks, we will create a google form for which community members seeking assistance can complete and the extended team can tirage with Bonnie.

### Action Items
- [ ] Identify workflows for which to create google forms
- [ ] Draft google forms
- [ ] Draft header for google forms
- [ ] Announce google forms
- [ ] Develop wiki admin page - common requests below - guides, forms, etc.

First admin slack channel review: Checked admin channel until 9/14/2021
Second admin slack channel review: Checked admin channel until 7/13/2021

### Identified Workflows
- [ ] GitHub
- [ ] repo access
- [ ] your project
- [x] community of practice boards for PMs posting of open roles
- [ ] 1Password
- [ ] recovery
- [ ] someone being added to 1Password
- [ ] Zoom
- [ ] access to zoom
- [ ] [Updating project meeting information on website](https://github.com/hackforla/VRMS/issues/new?assignees=&labels=1+week+change+request&template=add-edit-team-meeting-time.md&title=Meeting+time+change+request+for+%5BProject+Name%5D)
- [ ] Joining admin team
- [ ] Create guides
- [ ] Tasks?
- [ ] Looking where to find things i.e. guides, hackforla
- [ ] Requests for Bonnie
- [ ] Reference check
- date and title verification of volunteer activity for employment (such as Hireright)
- letter of volunteer service. Prerequisite is [Request for confirmation letter of volunteer service](https://github.com/hackforla/governance/issues/61)
- [ ] Recommendations
- [ ] Need Bonnie to review something
- [ ] Bonnie needs to review a message being sent to external partner or software company that you want access to their software for project
- [ ] does bonnie meet with you or someone from your team every week
- if yes, can it be handled at the weekly meeting
- if no, please use this wisely, let us know what the deadline is about
- [ ] need a recurring meeting with Bonnie?
- [ ] Someone requesting @ channel access for Slack
- [ ] People need the authentication code for a project team's email account
- [ ] Tool request (asking for tools we don't already have - create a guide) see below for a reference
- [ ] I'm leaving organization, what should I do
- [ ] special access i.e. google app scripts (not one of these key things, please let us know)

### [For Knowledge Base Wiki ](https://github.com/hackforla/admin/wiki)
Items listed below were identified during our #adminchannel Slack review and identified as good items to list in the Getting Started repo as FAQ's, which can be listed in individual project wikis
(here's stuff that applies to every team all people).

- [ ] how to assign yourself to first issue
- [x] link to guides project board
- [x] adding folks to existing calendar invite
- [ ] why you can't be a second host on zoom with yourname@gmail.com
- [ ] help, my zoom is telling me another meeting is in progress
- [ ] see tutorial for how to solve zoom access problem
- [x] when you're leaving the project, here is what we need you to do [Leaving the Project issue](https://github.com/hackforla/design-systems/wiki/Leaving-the-project)
- [ ] what to do when you see this 
-[ ] Instructions for how to add save reply on repo
- [ ] Miro has a limit of 32 team members on their free trial

### Drafts
[Draft Request Form for Administrative Tasks Google Form](https://docs.google.com/forms/d/1inGUYY0irmiMpJVTN3uEvi4phOSmavkSWd5UjU9DDVw/edit)

### Resources/Instructions
[Administrative Forms Folder](https://drive.google.com/drive/folders/1DljG34KX2Br1W2VBRQDL2B3odb1jJP19?usp=sharing)
[Send a form with pre-filled answers](https://support.google.com/a/users/answer/9308781?hl=en)
[Superman form example of skipping sections](https://docs.google.com/forms/d/1-2Tfw42M0EKSlR4hPSFzJyrn6bahEGMA2-LPEQk179M/edit)
If we need a header for forms: [Hack for LA Onboarding Presentation](https://docs.google.com/presentation/d/127UC7q5JOgc5oPev4bbEdydchany-rVBkPRn4w6DMek/edit#slide=id.gd0de62c6b7_0_105 )
[Header resource header](https://www.figma.com/file/0RRPy1Ph7HafI3qOITg0Mr/Hack-for-LA-Website?node-id=3464%3A3)

Tool Request message from Slack:
> Sept 30.21 Richard Burck 7:53 AM
> Hi, someone from my project tram suggested working with optimalworkshop.com for our card sorting issue. I just created a free account to try it out. I like it, but the free account has limits like the number of cards. There is also an option for a paid subscription for individuals and teams. Would anyone know if HackForLA already has a team account? Or can anyone provide free/cheap online card sorting alternatives? TIA. :)