Workflow Modeling: 1Password (Epic Issue)

### Overview
We need to model the workflows of 1Password so that we can create guide making issues.

### Action Items
- [x] Setup Items
- [x] Check to see if there is a label, and if not create a label for [name of technology] (e.g., 1password, GithHub, Google Drive)
- [x] Create folder for guides
- [x] Create folder for recordings
- [x] Setup complete
- [x] remove label: "Status: Setup Epic" add label "Status: Make Appt"
- [x] Make appointment with member of admin team who is currently performing function (see resources).
- [x] remove label: "Status: Make Appt" add label "Status: Recording Tool Overview"
- [x] Upload recording and transcripts to its folder.
- [x] remove label: "Status: Upload Overview" and add label "Status: Identify Workflows"
- [x] create a list of workflows that will not need guides at this time and define the reason why (decision record).
- [x] create a list of all workflows that will need guides.
- [ ] create folders inside the guides and recordings folders for each workflow
- [ ] remove label: "Status: Identify workflows - Admin" and add label: "Status: Create Issues from Epic"
- [ ] create issues for each workflow (using the guides creation template).
- [ ] remove label: "Status: Create Issues from Epic" add label: "Status: Monitor Epic" and move to _Start Here_ column
- [ ] once each guide issue is complete and the guide is done, put a link to it in the Guides list below
- [ ] ~Add this epics label to the tracker.~ - on hold for now

### Resources
- Admin team member currently performing function: Bonnie Wolfe
- [Template for creating guides - WIP](https://docs.google.com/document/d/1-8gmeC-wnfM8C8fVvmTP1BLA2WfNjKH_XJrHB1OAV6Q/edit)
- [UI/UX for Guides](https://github.com/hackforla/knowledgebase-content/issues/93)

**Folders**
- Recordings & Transcripts
- 📁[Recordings general folder](https://drive.google.com/drive/folders/1dmX5df5TXm8F209O4-_BRmuW0NIcT-Ss)
- 📁[1Password recordings folder](https://drive.google.com/drive/folders/1OPiuyQS_UMdjxPoGJ6IVVpOezd5CGB22)
- Link to specific recording and transcript (add links to the emojis)
- ⏺️ [Add Team Members to 1Password Account Recording](https://drive.google.com/file/d/1UADo7FlvftvVgglfMVLDdiQSgPAxDP5D/view?usp=sharing)
- ⏺️ [Add Team Member to a 1Password Vault Recording](https://drive.google.com/file/d/1UADo7FlvftvVgglfMVLDdiQSgPAxDP5D/view?usp=sharing) **at 6:12 mark**
- ⏺️ [1 Password for Non-Profits Renewal Process Recording](https://drive.google.com/file/d/1UADo7FlvftvVgglfMVLDdiQSgPAxDP5D/view?usp=sharing) **at 10:37 mark**
- ⏺️ [Determine Permission Level and Set Recording](https://drive.google.com/drive/folders/1UdBmVR61iSZSlNxpqRa6Sisq6uSXr0ku)
- ⏺️ [Removing Team Members from a 1Password Vault Recording](https://drive.google.com/file/d/1fqaF2OVjhqPrwcJQIpXoz5rrBPsEndCV/view?usp=sharing)
- ✏️ [Removing Team Members from a 1Password Vault](https://github.com/hackforla/admin/issues/6#issuecomment-879500211)
- Add Administrators to 1Password Account
- Add Owners to the 1Password Account
- ⏺️ [Creating a New Vault Recording](https://drive.google.com/file/d/1Zybs1lGrQEkPXStZblz6PzIxTv5FUCaT/view?usp=sharing)
- ✏️ [Creating a New Vault](https://github.com/hackforla/admin/issues/6#issuecomment-881922690)
- ⏺️ [Adding a logo to a 1Password Vault Recording](https://drive.google.com/file/d/1xwbLLsAbdGyhP9-2WOfKFt1UTogNYFMx/view?usp=sharing)
- ✏️[Adding a logo to a 1Password Vault](https://drive.google.com/file/d/1CyzVd1Xufpxueff3aBhlX8y7384HK0rz/view?usp=sharing)
- ⏺️ [Recover Team Members 1Password Account in Case of Lockout ot Forgotten Password Recording - Step 1](https://drive.google.com/file/d/1uEtfS9poBFollgar27ed281AuRJHkcIw/view?usp=sharing)
- ✏️[Recover Team Members 1Password Account in Case of Lockout or Forgotten Password - Step 1](https://drive.google.com/file/d/1F5-yTUy1ZOi4grJyS8RqdIjY1ggt0jTD/view?usp=sharing)
- ⏺️ [Recover Team Members 1Password Account in Case of Lockout or Forgotten Password Recording- Step 2](https://drive.google.com/file/d/1TvRT8qX0ogBJtKSqcx_36NNwYFc7lPHP/view?usp=sharing)
- ✏️ [Recover Team Members 1Password Account in Case of Lockout or Forgotten Password - Step 2](https://drive.google.com/file/d/1fdZwn4KCR9zgAUisJt2p-dqZQcDJnVTI/view?usp=sharing)
- Access your 1Password Team Vault
- Access a stored login
- includes, how to copy username/pass, etc., how to use 2FA

- Guides
- [Guides general folder](https://drive.google.com/drive/folders/13aT7T3HblNidcwm2CMy7LQg-mAULL3Q7)
- [Draft Guides](https://docs.google.com/document/d/1oyikHwJKzmHwenueeOfoheIZ0yh1KWnQcWUlI3zWZ9Q/edit)

#### Legend
📁 = Folder
✏️= Transcription
⏺️ = Recording
📝 = "As-Is": Transcript edited down to steps (no pictures, no focus on writing instructions for others)
👷‍♀️ = Draft Guide Take the write up, put it in the Guide template and screen shots (or notes that screen shots are needed) and start working on the language.
🎉= Completed Guide

**Workflows that need guides now**
- Add Team Members to 1Password Account hackforla/UI-UX#22
- Add Team Member to a 1Password Vault hackforla/knowledgebase-content#137
- 1 password for non-profits renewal process
- Determine their permission level and set, see also [1password](https://support.1password.com/create-share-vaults-teams/)
- Removing Team Members from a 1Password Vault hackforla/knowledgebase-content#135
- Add Administrators to 1Password Account hackforla/knowledgebase-content#95
- Add Owners to the 1Password Account hackforla/knowledgebase-content#128
- Creating a new vault hackforla/knowledgebase-content#125
- Adding a logo to a 1Password Vault hackforla/UI-UX#28
- Recover Team Members 1Password Account in Case of Lockout or Forgotten Password hackforla/knowledgebase-content#112

**Workflows that don't need guides now**
#### Workflow A
Name of Workflow: Travel Option
Decision Record:
- We are not going to make a tutorial for how to use the Travel Option right now, since we don't see an immediate need.
- Travel Option details https://support.1password.com/travel-mode/
- Why we are not using 1Passwords tutorials [📁](https://drive.google.com/drive/folders/1dLLaCvDpV-cF2bNIHl5rqyXO4HAKPAXV) [✏️](https://drive.google.com/file/d/1UM6pz-7UU-BVniEcYjGBqUFZWM34asi7/view?usp=sharing) [⏺️](https://drive.google.com/file/d/1N4LqyNejZgZDPTG4Ul8eQrmvtralqU6j/view?usp=sharing)
- 1password tutorial instructions are
- too brief, not enough screen shots and helping you get oriented
- include options that we have already determined that we can't use (so reading them would cause confusion)

#### Workflow B
- Name of Workflow: You have been invited to 1Password (how to use it effectively)
- Decision Record: We do need this, but its not an urgent priority
- Assets
- [1Password Slideshow Deck (WIP)](https://docs.google.com/presentation/d/18o0OaFwCfe4U_CDaZZWh8k2Ie57QOMh42mTyELG5o7E/edit#slide=id.gd0de62c6b7_1_0) - created for Internship summer 21
- https://github.com/hackforla/admin/issues/30

#### Workflow BC
- Name of Workflow: How to use 1Password effectively as a PM
- Decision Record: We do need this, but its not an urgent priority
- [1Password Slideshow Deck (WIP)](https://docs.google.com/presentation/d/18o0OaFwCfe4U_CDaZZWh8k2Ie57QOMh42mTyELG5o7E/edit#slide=id.gd0de62c6b7_1_0) - created for Internship summer 21
- https://github.com/hackforla/admin/issues/30