hackforla / hackforla/admin-calendaring

Create Zoom Audit Template Issue

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Description

### [Draft Template](https://github.com/hackforla/admin-calendaring/issues/2#issuecomment-1594854228)

### Overview
We need to create a Zoom audit issue template so that all projects can perform a similar and successful audit.

### Action Items
- [x] Start a general template layout in a new comment
- [x] Create categories for instructions (e.g. Collect Project's Zoom Setup info)
- [x] Create WIKI pages for each set of instructions
- [x] Itemize steps for each category
- [x] Add resources with numbers as needed
- [x] Create labels (names changed on 2022-12-27)
- [x] status: needs audit spreadsheet
- [x] status: ready for calendar event audit
- [x] status: ready for hackforla.org/VRMS audit
- [x] status: needs Slack audit document
- [x] status: ready for Slack audit
- [x] status: needs Zoom Setup data
- [x] status: ready for Zoom reconciliation
- [x] status: ready for calendar event reconciliation
- [x] status: ready for Slack reconciliation
- [x] status: needs post audit recommendations document
- [x] status: ready for recommendations
- [x] status: waiting on team feedback
- [x] status: no further action needed
- [x] Go through the steps for one project
- [x] Update the template and instructions as needed
- [x] Go through the steps for another project
- [x] Revise template and instructions as needed
- [x] Finalize
- [ ] Update the WIKI page for each category

### Resources/Instructions
- [Audit Time Calculation](https://docs.google.com/spreadsheets/d/1lCPA1za8gaa0ALq84PDZ7BQCEN7AWwcVkdsIlfXSXFo/edit)
- [Template for Meeting Audit](https://docs.google.com/spreadsheets/d/1Dap_ke_FWwN3IqP9YOHVtusu2wYwAvdsUMjWdPpltp8/edit)
- [Template for Slack Audit ](https://docs.google.com/document/d/1ZxnTM4BwvJYsG5FatQol1tozPqK0G8JquljBZCPA0cI/edit)
- [Template for Post Audit Recommendations](https://docs.google.com/document/d/1JBaV6On9hAJnpH9OoUw3pt-KMcYSo0bEWkUgtIHDzCw/edit)
- [Google Drive Migration Template Issue](https://github.com/hackforla/google-drive-migration/issues/61)
- [Zoom Setup Spreadsheet](https://docs.google.com/spreadsheets/d/15P3MYyNQ7Xn0pqdrTynDDipjrLl5LCN9xHVLhk9SWa8/edit#gid=1276874845)
- [Zoom Meeting Audit Spreadsheet](https://docs.google.com/spreadsheets/d/1KKkULDX3g4Ou7qN3i7B9JJxs7P4ubyc9MUkAV7C56yw/edit#gid=1051784319)

#### Notes:
- expand 'add emoji' instructions in Slack audit steps
- standardize use of back ticks throughout template and instruction pages
- consider how a locked Slack channel will be accessed by a non admin
- change the Create Slack Audit document link in all prior audit issues
- change Project Name with PROJECT NAME in all drafts
- in Meeting Data... spreadsheet make Time (column C) a drop down in the Calendar Event Audit Tab
- update the Meeting Data... spreadsheet according to VRMS's spreadsheet
--
- add calendar instructions about checking Modify Event to recommendations?
- what to do if there's a calendar event that is not on the Zoom Setup spreadsheet or in any Zoom account
- fresh pair of eyes
--
- in the Calendar Event Audit Sheet Template:
- make column C 'Time' by default
- add drop down for column D (Time Zone)
- copy dropdown all through column B
- same for column E
- it would be easier to copy the entire project page URL then just replacing the project name in the existing partial link ('Paste project page URL here') for the hackforla.org/VRMS audit
- add column for Meeting Name on the hackforla.org/VRMS as some projects have them listed
- the meeting title in Zoom spreadsheet has this convention: PROJECT INITIALS - MEETING NAME, but the Slack message has this convention: PROJECT INITIALS: MEETING NAME (AtD has already used this one)
- fix all check boxes on instruction pages in WIKI
- relocate No Events column in hackforla.org/VRMS audit sheet
- change 'link' to [Replace with Slack audit document link] in Details tab
- where do we move the post audit recommendations documents for each project
- change 'What the Slack Mention Currently says' to 'describe what...'
- try to make the Audit sheet format better

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