Content Drive: Search

Description

Content Drive lacks advanced search capabilities. Users cannot filter by content type-specific fields, workflow state, or date ranges — finding specific content in large repositories requires knowing exact titles or browsing folder hierarchies manually.

Solution: A chip-based filter bar with dynamic columns, workflow filtering, type-specific searchable fields, and multi-site awareness. Replaces the current search form with a composable filter model where all filters use AND logic and stack as clickable chips. Asset preview is absorbed inline when selecting items.

Information Architecture

Top Bar: Global search input ("Type a name, tag, or metadata to find content..."). Stacks with all active filters — no longer drops the folder selection. Includes "Clear all" inline.

Left Sidebar: Simplified folder tree — no tabs, no search form. Site name as root node with home icon; "Shared Content" node at top for system host content (no sub-folders).

Main Content Area: Filter chips bar + listing table.

Filtering Model

All filters use AND logic and stack as clickable chips.

Default chips always visible: Folders, Base type, Content type, Language, Workflow.

"More" button opens a searchable dropdown picker with:

• Recently used filters
• System filters: Status, Modified date, Created date, Modified by, Owner, Title/Name
• Content type fields (when exactly one content type is selected)

Workflow chip: Two-level selector — scheme (single select) then step (multi-select).

Dynamic Columns

When exactly one content type is selected, fields marked listed: true appear as additional sortable columns (8 field types supported).

System Host Content

Rows from system host display a visual indicator. "Shared Content" node in the folder tree controls visibility.

Dependencies

• Content Drive Phase 1 (base navigation and listing)
• Content type schema API (field definitions, searchable/listed flags)
• Search API support for field-level filtering
• Workflow scheme/step data

Out of Scope (v1)

• Saved/bookmarked searches
• Workflow grouped view (Kanban)
• AI-powered search suggestions
• Calendar view, gallery view
• Full-text content body search

Desired Outcome

Content authors can find specific content quickly using composable filters without losing their folder context — no more manual folder browsing for content they can't exactly name.

Success signals:

• Content teams successfully use filter chips to locate content by type, workflow step, and date range
• Dynamic columns appear correctly when a single content type is selected
• Keyword search stacks with folder selection instead of resetting it
• Site admins can distinguish system host content via visual indicator

User Stories:

• Rose (Content Creator): Filters blog posts by workflow step, uses keyword search without losing folder selection, filters by modified date, sees type-specific fields like "Author" when filtering by Blog.
• Luca (Content Architect): Knows that marking fields as searchable surfaces them in the filter picker; trusts that listed fields appear as dynamic columns.
• Jayden (Site Administrator): Filters by workflow scheme and step; sees system host content clearly marked.

Target Personas

• Content teams

Links

• Asana Task

Start by reviewing Content Drive Phase 1, the content type schema API, search API field-filtering support, and workflow scheme/step data. Done means the chip-based AND filters, dynamic columns, preserved folder context, and system-host indicators meet the listed success signals; the issue names no files or tests.