UI Design: Location of DCR

### **Designs in Progress** ([Figma Link)](https://www.figma.com/design/gZp6YIqDtQSx91GFwAM8wU/DCR---Dissolved-Company-s-Records?node-id=2-2)

### Overview
The Notice of Location of Dissolved Company’s Records is a mandatory filing under section 351 of the BC Business Corporations Act. It applies to companies in a dissolved (historical) state. The filing identifies where records are stored and who is responsible for them during the two-year retention period. It ensures compliance and transparency for audits, claims, and legal actions.
**Key triggers** include changes to any of the following:

- Custodian of records,
- Physical location of records,
- Or record retention conditions.

### Screenshots from Colin:
https://www.figma.com/design/eBSRBFB9Me3TfHAPdjo0Sa/Colin--Low-Volume-Filings?node-id=0-1&t=x4DMXejVSW8sQluo-1

### User Story
As a Staff or a records custodian of a dissolved company,
I need to file a Notice of Location of Dissolved Company’s Records,
So that the Registrar and stakeholders know where records are stored and who is responsible during the retention period.

### Business Rules

- Filing allowed only for companies in Historical state.
- Custodian must be an individual or entity with a BC delivery address (no PO boxes).
- Mailing address can differ and may include PO boxes.
- Court order number is required if retention period changes.
- Court order number is required if the option for arrangement is selected.
- Fee: $10 unless staff selects “No Fee Filing.”
- Ledger must record filing details, date/time, and filer identity.
- Receipt must be generated and optionally emailed.

### Acceptance Criteria
**Scenario: Happy Path**
Given the user enters valid company number
And the company status is Historical
When the user completes the form with valid custodian details and records location addresses
And selects a valid payment option
And payment is successful
Then the system files the Notice of Location of Dissolved Company’s Records
And updates the ledger and corporate summary

**Scenario: Eligibility Pass**
Given the user enters a company number
When COLIN verifies the company status
And the status is Historical
Then the system allows the user to proceed with the filing

**Scenario: Company is Active**
Given the user enters a company number
When the system verifies the company status
And the status is Active
Then the system displays an error message stating the filing cannot proceed

**Scenario: Successful Payment**
Given the user selects a payment method
When the payment request is sent to the payment processor
And the processor returns a success status
Then the system captures the transaction ID
And updates the filing status to “Filed”
And generates a receipt with payment details
And allows the user to print or email the receipt

Scenario: Failed Payment
Given the user selects a payment method
When the payment request is sent to the payment processor
And the processor returns a failure status
Then the system displays a “Payment Declined” message
And does not file the form
And allows the user to retry payment or cancel the transaction

### Ledger Updates

- Event/Filing Name: The name of the filing, in this case, “Notice of Location of Dissolved Company’s Records.”
- Ledger must record:
*Filing name.
*Filing date and time.
*Details of the filing.
*Identity of the submitting party.
*Links to receipt and comments.
- Corporate summary must update to show:
*Custodian name.
*Location of dissolved company records.
- Link to View a copy of the Receipt

### Outputs
Receipt (printable and e-mailable) showing filing name, company name, date/time, and payment details.
Updated corporate summary showing custodian and location details.
The banner indicating “Dissolved” remain visible after this filing

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### BA Notes
### Required Information for the Filing
_Based on statutory requirements (BCA s.351)_ the filing must include:
- Corporation name and incorporation number.
- Identity of the records custodian (individual or business entity).
- Physical delivery address for the records (required).
- Mailing address (optional if same as delivery; may be a PO box).
- Court orders, if applicable.
- Duration of retention if modified by court order.

### Criteria for Location Address for Dissolved Records
Citations confirm the following statutory criteria for delivery addresses.
#### Required Criteria
- Must be a physical address, not a post office box.
- Must be in British Columbia.
- Must be accessible to the public between 9 a.m. and 4 p.m. on business days for delivery of records.
- Must be a location where records can in fact be produced upon request for the required two-year retention period.

#### Mailing Address Rules
- Mailing address may be different from the delivery address.
- Mailing address may be a PO box.
- Mailing address may be inside or outside British Columbia.