Connect - Shared Platform Document Governance

**Problem description**

Shared platform documents, such as Terms of Use, are currently maintained independently by individual products and teams.

As a result:

- Multiple versions of the same document exist across different repositories and applications.
- There is no single authoritative source, making it difficult to determine which version is current.
- Document updates are not consistently synchronized across products, increasing the risk of outdated or inconsistent content being published.
- Ownership, review, and approval processes are not clearly defined.
- Teams spend unnecessary effort locating, validating, and maintaining duplicate copies of shared documents.

As the platform continues to support multiple products, maintaining separate copies of common legal and informational documents is not sustainable and increases operational and compliance risk.

**Proposed Approach**

Establish a centralized governance model for shared platform documents by creating a single, authoritative SharePoint repository for documents such as Terms of Use. Documents will be standardized where appropriate to support multiple products, managed under version control, and maintained through a defined ownership and review process.

The Connect Team will own and maintain shared platform documents, coordinating updates across partnerships, Legal, Registries, and other affected business areas. This approach ensures consistent content across products while providing clear accountability, traceability, and controlled change management.

**Objectives**

- Identify shared platform documents and generate a reference list
- Establish a single source of truth for shared platform documents.
- Define ownership and maintenance responsibilities.
- Standardize document storage and organization across teams.
- Implement a review and approval process for legal content.
- Ensure consistent access and version control.
- Support future platform products with reusable governance practices.

The issue names no repository files or tests; start by reviewing the existing shared platform documents and identifying duplicates across products and teams. Define the authoritative SharePoint repository, ownership, review, approval, access, and version-control process. Done means a reference list and documented governance model are agreed for future products.

Written by the indexing model from the issue text.