Enabling 2FA for Email Notifications in RDS and environment variables to the staging and prod environment

Issue Description

The issue is about enabling Two-Factor Authentication (2FA) for sending email notifications in the RDS system and generating a standardized message format for emails. The main purpose is to secure email notifications and ensure all messages follow a consistent format.

Expected Behavior

• Email notifications should be sent securely using 2FA.
• Message formats should be consistent across all notifications.
• Collaboration with Ankush and Prakash to add the email, app password, host, port in the staging and prod environment.

Current Behavior

• No such thing exists
• The message format is not standardized and needs to be generated, as we just need to send the hello message.

Steps to generate app password

Firstly, please create a dummy email address for staging. then follow these steps

1. Enable 2FA Link to enable this
2. Create an app password on clicking this link

• Login to the email
• Generate the app password
• Store the password generated

3. And finally paste all these to the staging and prod environment

• this the details we need to add.

   email: "RDS_EMAIL",
   password: "RDS_EMAIL_PASSWORD",
   host: "SMTP_HOST",
   port: {
     __name: "SMTP_PORT",
     __format: "number",
   },
 },

Environment variable names

1. RDS_EMAIL : will the email id
2. RDS_EMAIL_PASSWORD : will be the password generated by following steps motioned above.
3. SMTP_HOST : as we are using nodemailer we would need a stmp host to make it work. If you are using gmail feel free to add smtp.gmail.com
4. SMTP_PORT: a port number, typically 587

Reproducibility

• This issue is reproducible
• This issue is not reproducible

Severity/Priority

• Critical
• High
• Medium
• Low

Checklist

• I have read and followed the project's code of conduct.
• I have searched for similar issues before creating this one.
• I have provided all the necessary information to understand and reproduce the issue.
• I am willing to contribute to the resolution of this issue.