[Maintenance] - Slack Delayed Meeting Message

Description

Slack Meeting message notifications are arriving after the meeting is scheduled.

Acceptance Criteria

• Around 5-10 meeting tests pass rigorous inspection ensuring the issue doesn't occur again
• A reason is found and can be explained as to why this is happening

Proposed Solution

• Try to reproduce it (Schedule a meeting 10 minutes from now and SWITCH YOUR OUTPUT TO PRINT IN CONSOLE INSTEAD OF SENDING A MEETING NOTIFICATION. Please try not to spam the main software channel. If you do accidentally, don't worry, but try not to.)
• Figure out if it is a rare occurrence. If so, try your best to pinpoint what might be causing it (whether if it is a code error or an environment error. Sometimes it might just be as simple as the environment accidentally has a different timezone when the cron/batch job runs).
• Remember, if you can't find why it's happening, you cannot finish this ticket. Most of this ticket will be trying to find out why it is happening.

Mocks

No response

Start by reproducing the delayed Slack meeting notification with output redirected to the console, as described in the issue, while avoiding the main software channel. Then inspect the meeting scheduling and notification flow for timing or environment-related causes, including timezone behavior. Done means the cause is explained and roughly 5–10 meeting tests pass without reproducing the delay.